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- Those who are no longer eligible to have accounts (Fac/Staff, Students & Volunteers)
- Emeriti have the option of retaining or closing their account.
The Goal?
Automate terminated accounts in a timely manner when an individual is no longer eligible. This is determined by Eduperson codes (link to codes?)
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- Notifications will sent to departments as well as the individual when employee accounts are going to be terminated or status changes (i.e. employee role changes to a student role or transfer to a different department).
Benefits?
- Adherence and enforcement of IdM policy & business Rule (insert link to policy)
- More accurate representation of employees role at the University
- More efficient & timely notifications
- Reduction of manual processes for Client Support Services and University Applications Development
- Consolidation termination notification from Client Support Services and IAS Desk
- Annual Review of Emeriti Access
- Student Account Closure process is incorporated
Automated Platforms?
- Active Directory
- Unix Access
- UAlbany Mail
Manual Platforms? (Notifications are sent to the service providers)
- IAS Access
- Other service providers (SUNYCard, Nolij, All Funds, some Library etc.)
New De-Provisioning/Termination Process Account Details:
Terminology?
- Expire/Terminate = Shutting off of account
- Deleted = Completely gone forever
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- Notifications are sent to a designated UAlbany Departmental mailbox specifically set up to receive the termination notifications
- This new departmental mailbox allows the flexibility of granting multiple individuals the ability to read/respond to the notifications
- Notification will have a 'from address' for termination notifications such as 'ITS Access Notice for Dept. 02601' (your dept. number)
What are the New Process Steps
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Step 1 - Identification of those that are terminated
Step 2 - Send out termination notifications to:
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