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- Those who are no longer eligible to have accounts (Fac/Staff, Students & Volunteers)
- Emeriti have the option of retaining or closing their account.
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- Faculty or Staff that no longer have an active employment record in the IAS Human Resources system of record
- Students that are beyond the first year Alumnus status (no longer have a code of ALM1)
- Lecturers who have not been actively employed within the last 15 months.
- Volunteers who's appointment date has ended or is past due
- Emeriti that do not respond to the yearly notification requesting to retain their account
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Who Receives
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Termination Notifications?
- Notifications will sent to departments as well as the individual when employee accounts are going to be terminated or status changes (i.e. employee role changes to a student role or transfer to a different department).
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- Expire/Terminate = Shutting off of account access except to MyUAlbany
- Deleted = Completely gone forever
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- Faculty/Staff exceptions may be granted with departmental approval/request from CSS Contact. University employment situations vary and the Identity and Access Management Group is the ultimate decider on whether or not the exception is granted
- Blackboard exceptions are granted only after being vetted by the Faculty Technology Resources (FTR) group. Exception Request must come from the FTR group.
- Student exceptions may be granted upon approval by the academic advisor or department staff who can verify that the student legitimately still needs access.(i.e. Masters Thesis work). The advisor/department representative will be responsible for filling out the request form that will be sent to them from the Identity and Access Management Group. The Identity and Access Management Group will make the exception (typically until the end of the semester) and notify the student.
- Emeriti exceptions are based on the individual having Emeritus status in their employment record. Emeriti exceptions are reviewed on an annual basis with notification being sent to the individual. The Identity and Access Management Group is responsible for entering the exception in IAS, and follow-up communication with the Emeriti.