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Project Overview:
What is De-Provisioning?
Whom Who Does This Affect?
Who is Not Eligible?
The Goal?
Projected Go Live Date?
Who Receives Termination Notifications?
Benefits?
Automated Platforms?
Manual Platforms?
Terminology?
How Often Will the Termination Process Run?
How are Notifications Sent to the Departments of those that are Terminated?
What are the New Process Steps?
How Long Will Accounts Remain Active After Termination Notification?
What Access Can Manually be Removed/Modified Prior to Actual Expiration Date?
What Access Remains Within 30 Day Window Despite Manually Removing Departmental Folders/Shares & Mailboxes?
What if I need an Exception and I need more than 30 days?
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Who Does This Affect?
- Those who are no longer eligible to have accounts (Fac/Staff, Students & Volunteers)
- Emeriti have the option of retaining or closing their account
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- Faculty or Staff that no longer have an active employment record in the IAS Human Resources system of record
- Students that are beyond the first year Alumnus status (no longer have a code of ALM1)
- Lecturers who have not been actively employed within the last 15 months
- Volunteers who's appointment date has ended or is past due
- Emeriti that do not respond to the yearly notification requesting to retain their account
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- Adherence and enforcement of IdM policy & business Rule (insert link to policy)
- More accurate representation of employees role at the University
- More efficient & timely notifications
- Reduction of manual processes for Client Support Services and University Applications Development
- Consolidation termination notification from Client Support Services and IAS DeskUAD
- Annual Review of Emeriti Access
- Student Account Closure process is incorporated
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Automated Platforms/Applications?
- Active Directory
- Unix Access
- UAlbany Mail
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Manual Platforms/Applications? (Notifications are sent to the service providers)
- IAS Access
- Other service providers (SUNYCard, Nolij, All Funds, some Library etc.)
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1. Departmental shared folders
2. Departmental UAlbany Mail Accounts
3. Change manager of folder/share or departmental UAlbany mailbox
4. Access removal for Administrative systems removal supported by UAD/IAS Desk
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