Students:
...
Removal of Student Access: Students are flagged to have their access removed when they have not registered for two consecutive semesters, not on approved leave, not active in program, not within a year of being academically dismissed or are granted a temporary exception that was approved by their department of study. They will lose access one month after they have been notified. Their accounts will remain in an inactive state for approximately 5 months and then they are deleted.
Employees:
Access: Employees are granted access and email by having their employment information entered into the Human Resources (HR) System of record. HR departments receive the information from the employees hiring department.
...