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(Note: This is only a partial list of examples, as there are many statuses or variations of employment being active/eligible at the University)
- Faculty or Staff that no longer have an active employment record in the Human Resources system of record
- Students that are beyond the first year alumnus status (no longer have a code of ALM1)
- Lecturers who have not been actively employed within the last 15 months
- Volunteers whose appointment date has ended or is past due
- Emeriti that do not respond to the yearly notification requesting to retain their account. Individuals are identified as Emeriti within their Human Resources employment record upon retiring from the University as a member of United University Professions or Management Confidential. An individual's Human Resources employment record must indicate Emeriti status. For more information please see https://wiki.albany.edu/x/q89vAg
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Step 3 - Actual shutting off of account is 30 days from notification (except for Lecturers who fall in the 15 month grace period)
Step 4 - If an exception is needed, the ability to grant exception with proper notification from the department
Step 5 - After a minimum of 6 months, accounts and their data are deleted
De-Provisioning Notifications:
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- Expire/Terminate = Shutting off of account access except to MyUAlbany
- Transfer = Moving to another department
- Role change = Typically faculty/staff returning to student status
- Deleted = Completely gone foreverremoved
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