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Students:
Access: Students may be given access to IT services at varying stages of application and admittance. Email accounts are typically granted after the deposit has been paid and they matriculate.
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They will lose access 30-days after they have been notified. Their accounts will remain in an inactive state for approximately 6 months and then they are deleted.
Employees:
Access: Employees are granted access and email by having their employment information entered into the Human Resources (HR) System of record. HR departments receive the information from the employees hiring department.
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- Transfer - Notification is sent to the former department for the review of any access that should be removed as deemed appropriate.
Volunteers/Affiliates:
Access: Volunteers have access and email granted by having their volunteer information entered in the HR system of record.
Removal of Access: Volunteers are entered in HR with an expiration date.
Emeriti:
Access: Individuals are identified as Emeriti within the HR system of record upon retiring from the University as a member of United University Professions or Management Confidential. With an Emeritus record in place, they are able to retain their email and access to IT resources, including email.
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Emeriti are individually accountable for reporting whether they want to retain email and access to applicable University online services to the Identity and Access Management Group. There is an annual renewal process for extending access to Emeriti.
Others:
Individuals who are not employed by the University or affiliated corporations (e.g. vendors, contractors, and media) will not receive personal electronic identifiers. They will be granted temporary access to online services based on a written request from the department with which they are most closely associated. They are not given a personal email account. An expiration date is applied to the account and access is removed when the account expires or on request from the department.
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