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- Faculty or Staff that no longer have an active employment record in the Human Resources system of record
- Students that are beyond the first year alumnus status (no longer have a code of ALM1)
- Lecturers who have not been actively employed within the last 6 months
- Volunteers whose appointment date has ended or is past due
- Emeriti that do not respond to the yearly notification requesting to retain their account. Individuals are identified as Emeriti within their Human Resources employment record upon retiring from the University as a member of United University Professions or Management Confidential. An individual's Human Resources employment record must indicate Emeriti status. For more information please see https://wiki.albany.edu/x/q89vAg Emeriti FAQ.
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- 30 days for Faculty/Staff
- 30 days after a student is no longer eligible
- Lecturers have 6 month grace period
- Emeriti are allowed to retain their account and are on an annual renewal cycle. Individuals are identified as Emeriti within their Human Resources employment record upon retiring from the University as a member of United University Professions or Management Confidential. An individual's Human Resources employment record must indicate Emeriti status. For more information please see https://wiki.albany.edu/x/q89vAg Emeriti FAQ
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- Faculty/Staff are no longer eligible as soon as they are terminated
- Students are no longer eligible for approx. 1-year past graduation or one year after last enrollment
- Lecturers are no longer eligible 4 6 months after their last semester of teaching
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- Faculty/Staff exceptions may be granted with departmental approval/request from IAM Contact. University employment situations vary and the Identity and Access Management Group is the ultimate decider on whether or not the exception is granted
- Bright Space exceptions are granted only after being vetted by the Educational Technology Services (ETS) group. Exception Request must come from that group
- Student exceptions may be granted upon approval by the academic advisor or department staff who can verify that the student legitimately still needs access. (i.e. Masters Thesis work). The advisor/department representative will be responsible for filling out the request form that will be sent to them from the Identity and Access Management Group. The Identity and Access Management Group will make the exception and notify the student
- Student exceptions for short-term temporary access may be approved at the discretion of the Identity and Access Management Group. These exceptions can be made only for accounts that are in disabled status. Accounts that have been deleted are irrecoverable.
- Emeritus exceptions are based on the individual having Emeritus status in their employment record. Emeritus exceptions are reviewed on an annual basis with notification being sent to the individual.are required to opt-in to maintaining their account once a year. For more details please see
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