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- Notifications are sent to a designated UAlbany Departmental mailbox specifically set up to receive the termination notifications
- The report will be sent to a departmental mailbox (i.e. ITS Access Notice for Dept. 02502)
- Notification will have a 'from address' for termination notifications such as 'ITSaccessinfo@albany.edu' (mailbox is not monitored - Please do not reply)
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- Notifications will sent to departments as well as the individual when employee accounts are going to be closed.
- Notifications for status/role changes (i.e. employee role changes to a student role or transfer to a different department) and transfers will be sent to the department but not to the individual.
- Lecturers - When a lecturer is no longer currently teaching, the department receives the notification. The lecturer is now entering the 6 month grace period.
- If the lecturer is not rehired within the 6 month grace period, only the lecturer at that point will receive the notification that the account is scheduled to be closed in 30 days.
- Notification will be sent to the a student only after one year as alumnus (no longer have a code of ALM1)one year after their graduation, or one year after their last completed class.
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What access can manually be removed/modified prior to actual expiration date?
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- Departmental shared folders
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- Departmental UAlbany Mail Accounts
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- Change manager of folder/share or departmental UAlbany mailbox by submitting Group Owner Maintenance Request
- Microsoft 365 offerings like distribution groups,
- Teams, and Office 365 Groups
4. Access removal for Administrative systems (IAS/PeopleSoft)
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