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1. Departmental shared folders
2. Departmental UAlbany Mail Accounts
3. Change manager of folder/share or departmental UAlbany mailbox by submitting Group Owner Maintenance Request
4. Microsoft 365 offerings like distribution groups:
   1. Distribution Groups,
   Teams, and Office
   1. Microsoft 365 Groups

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1. 1. Microsoft Teams
2. Application access controlled by individuals/departments.

What access remains within the 30 day window despite manually removing departmental folders/shares and mailboxes?

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1. Personal U:

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1. Microsoft 365 Resources,

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1. such as One Drive

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1. shared documents, Microsoft Teams, Microsoft 365 Groups, University email, etc.

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1. Personal Unix Account

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1. Any Application that owners have not removed access from. This is done at the application owner's discretion. 

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Future hire employee to Lecturer in 6 month grace period (basically the future hire record is terminated)

Transfers between Departments- Individuals who have had an update made to their employment record in the Human Resource system of record (i.e. moving from one department to another) will be reported as a transfer.  The access indicated on the report for the individual should be reviewed and removed as appropriate via the Group Access Manager. 

What Categories of Individuals Are NOT Reported To Departments?

• Student Assistants
• Work Study Students
• New Hires
• Role changes that increase in status:
  • From student employee to employee
  • Volunteer to employee
  • Emeriti to employee
  • Student to employee
  • From Lecturer in 6 month grace period to employee

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\\Lincoln\ITS\Service Owner Info

If you are not an Information Technology Services employee, you will need to manually map the drivedo not have access, and would like access, please submit a ticket to AskIT@albany.edu

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