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What faculty/staff computers will be included in centralized funding?
- ITS will provide computers assigned to fund faculty/staff computers except in research-funded entities such as centers, institutes, and labs.
- ITS will replace one computer per faculty/staff member on a 6-year replacement cycle.We will not move or re-assign machines to another faculty/staff.
- ITS will replace aging computers with standard configuration computers . ITS purchases these purchased in volume orders and they will be available in our inventory.
- ITS will continuously review and adjust the standard computer configuration configurations to ensure it meets the needs of the University and will continue to purchases these machines in volume orders to ensure availability and cost effectiveness. the set of standard configurations meet nearly all needs.
What computers are excluded from centralized funding?
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- ITS will consult with you to understand your computing needs. The standard configuration will meet most computing needs and will be available in our inventor.
- We also have a limited number of configurations intended to meet the needs of most specialized job functions. We order these in bulk orders, and we will have them available in our inventory.
- Exceptions to some peripherals (e.g., monitors) may be approved when they are required by work responsibilities and have the support of the department head.
- Faculty and staff requiring their computer be replaced earlier than every 6 years will need a departmental funding source.
- If faculty and staff requiring requiring further customization, requiring a special order, ITS will provide a quote and a department, grant or other funding source source will be required for that individual purchase.
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- When refilling state-funded fac/staff positions, the previously assigned computer will generally be reconfigured and re-assigned to new employees if it's less than 6 5 years old.
- When filling a new state-funded staff position, ITS will provide the a computer.
- For research/RF-funded staff positions, the researcher, center, institute, or lab will be responsible for funding new and replacement computersa computer. Submit an ITS Service Desk Request for a quote.
How is a computer for new faculty provided?
- New In cases where startup funds are provided, new faculty or their department should consult the Standard Configuration recommendations above and submit an ITS Service Desk Request for a quote for a new computer that will be re-charged to their startup funds.
- For faculty positions that do not have startup funds, submit an ITS Service Desk Request for a new computer provided by ITS.
- Computers currently assigned to adjuncts will also move to the centralized funding model.
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Can I keep the old computer that ITS replaced?
- ITS will require you to give up your return the old computer when it is replaced with a new computer.
- ITS will follow procedures to securely surplus or scrap all old computers.
Will department conference room computers be included in centralized funding?
- Yes, the computer is those computers are included. The funding source for the AV components, peripherals, and other technology in the conference room remains unchanged.
Will department classroom and lab computers be included in centralized funding?
- Yes, computers in departmental classrooms and labs are included if they can accommodate in cases where ITS' standard configuration computer with standard classroom software is sufficient.
- The funding source for the AV components, peripherals, and other technology in the room remains unchanged.
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- ITS will maintain a complete inventory of all University computers regardless of funding source.
- ITS will purchase standard configuration computers in bulk to get the best volume discount.
- Even in cases where the computer is not centrally-funded, ITS will obtain the quote and make the purchase. The grant or departmental funding source will be charged-back or recharged for the purchase purchase.
- ITS will securely surplus or scrap replaced computers with the Office of Asset Management.
When will centralized replacement begin?
- In spring 2024, ITS will begin replacing any Windows computers unable to run Windows 11 (typically purchased before 2018). That project will run through summer 2025.
- Beginning FY 2025-26, ITS will have an annual process to replace Windows and Mac computers over 6 years old.