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Semester SIS Integration Schedule:
Semester | SIS Integration Start | SIS Integration End |
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Summer | Mid-March | End of summer classes |
Fall | mid-March | End of fall classes |
Winter | Mid-October | End of Winter classes |
Spring | mid-October | End of winter classes |
Combining Sections
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Deadline for Requests/Changes to Combined and Merged SectionsCombining sections, and/or any changes to such, should be completed prior to the Go Live date for any semester or session, to allow sufficient time to prepare for resulting affects in the Brightspace system. Changes to combined/merged section designation after initial setting have significant effect on the associated Brightspace course offering, including the potential loss of access, loss of student submissions and grades, and requirement to rebuild the course. |
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Instructors who need a space to build a course intended to be offered in the future can request a “development shell.” Once the course content and structure has been built out in a development shell, it can be copied into a scheduled Brightspace course. Course Development shells will be removed from the system one year after they are created.
Request Course Development Shell (instructors)
Development Shell Course Attributes
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Enrollment rosters for academic classes scheduled by the Registrar's Office are managed and updated through a regular automated data feed from PeopleSoft known as the SIS Integration process. This process ensures that the enrollment of all Brightspace courses is synchronized with the corresponding Registrar-scheduled section as recorded in PeopleSoft. Exceptions to the automated roster synchronization include Teaching Assistants and Secondary Instructors. Individuals filling these roles can be enrolled in Brightspace by the Instructor-of-record following the guidelines and procedures for non-automated enrollment.
Students
PeopleSoft class rosters are synchronized with the Brightspace course according to the semester SIS Integration schedule noted above. Enrollment changes recorded by the Registrar in the PeopleSoft system will be reflected in the Brightspace course according to the daily SIS Integration schedule.
Instructors/Teaching Assistants
Instructors, Secondary Instructors, Co-Instructors, and Teaching Assistance MUST be assigned to the class section in PeopleSoft by the department administrator. Individuals assigned to the course in PeopleSoft as Primary, Secondary Instructor, or Teaching Assistant in these roles will be automatically enrolled in the Brightspace course. Individuals assigned as Primary or Secondary Instructor will be enrolled in the Brightspace course with the course role of Instructor. Individuals assigned to the course in PeopleSoft as Teaching Assistant will be enrolled in the Brightspace course with the course role of Facilitator (TA). The Instructor of a Brightspace course is granted permission to enroll other user accounts in the following roles: Designer (course builders), Instructor (Guest), and Read Only. User enrollment is managed via the Course Admin → Classlist page of a Brightspace course. ITS will not manually enroll accounts in Brightspace courses except in cases of emergency intervention to ensure continuity.
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Instructor Responsibilities about Manual Enrollments
Due to the heightened level of access to student records given to Teaching Assistants, secondary Instructors, etc., Instructors should take care when manually adding accounts in the Brightspace course. Instructors are expected to comply with the Access and Compliance Agreement when enrolling people in their courses with elevated privileges that might enable access to student information protected under FERPA and other SUNY, state, or federal regulations governing the use of educational records.
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