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Note: In the context of this article, "computers" refers to desktop and laptop computers, not servers.

What faculty/staff computers will be included in centralized funding?

ITS will
provide computers assigned to
fund faculty/staff computers except in research-funded
entities
areas such as
centers, institutes, and
labs.
Volunteers are not eligible for a centrally funded computer.
ITS will replace one computer per faculty/staff member on a 6-year replacement cycle.
ITS will replace most aging computers with standard
configuration computers:

What computers are excluded from centralized funding?

Computers required for grants and other research-funded entities such as centers, institutes, and labs
computer configurations purchased in bulk orders and stocked by ITS.

What computers are not funded centrally?

Faculty/staff requiring their computer be replaced earlier than every 6 years will require an identified funding source.
Faculty/staff requiring
high-end configurations will continue to be funded by their department or grant
a special order to obtain a customization will require an identified funding source.
Computers for RF-funded staff positions will require an identified funding source.
Computers required for research labs or research grant commitments will require a departmental or research funding source.

What if I need an exception or customization to the standard standard configuration?

ITS will consult with you to understand your computing needs.
The standard configuration will meet most computing needs.
Exceptions to some peripherals (e.g., monitors) may be approved when they are required by work responsibilities and have the support of the department head.
Computers requiring high-end customization need to be funded by the department, grant, or other funding source.
Fac/staff requiring their computer be replaced earlier than every 6 years will need a departmental funding source
Most faculty/staff needs, including some specialized job functions, can be accommodated with centrally funded computer configurations and peripherals purchased in bulk orders and stocked by ITS.
Faculty/staff requiring a special order to obtain a customization need to provide a departmental or grant funding source for ITS to make that purchase.

What if I need multiple computers?

ITS will fund one computer per faculty or staff.
If you currently have a desktop and a laptop, ITS will replace with a laptop and monitor/docking station.
If multiple computers are needed
: the department
, departmental or research funds will be responsible for funding additional computers.

How is When filling a staff position, how will a computer for new staff be provided?

When refilling a state-funded staff positions, the previously assigned computer is usually re-assigned to new employees if less than 6 years old.
When filling a new state-funded staff position,
ITS will provide
the
one computer.
For research/
RF-funded staff positions
, the researcher, center, institute, or lab will be responsible for funding new and replacement computers. Submit an ITS Service Desk Request for a quote
will require a departmental or research funding source for the computer purchase.

How is a computer for new faculty provided?

New faculty or their department should consult the Standard Configuration recommendations above and submit an ITS Service Desk Request for a quote for a new computer that will be re-charged to their startup funds.
For faculty positions
that do not have startup funds,
submit an ITS Service Desk Request for a
new
computer
provided
funded by ITS.
Computers currently assigned to adjuncts will also move to the centralized funding model.

What if there's a “generic” office computer that is used by several students or staff?

Can I keep the old computer that ITS replaced?

ITS will require you to
give up your
return the old computer when it is replaced with a new computer. 
ITS will follow procedures to securely surplus or scrap all old computers.

Will department conference room computers be included in centralized funding?

Yes,
the computer is
those computers are included. The funding source for
the
AV components, peripherals, and other technology in the conference room remains unchanged.

Will department classroom and academic (non-research) lab computers be included in centralized funding?

How will the University keep track of centrally - funded vs. not centrally - funded computers?

ITS will maintain a complete inventory of all University computers regardless of funding source.
ITS will purchase standard configuration computers in bulk to get the best volume discount.
Even in cases where the computer is not centrally
-
funded, ITS will
obtain the quote and make the purchase.
provide a quote, receive the order, ensure the assets are tagged and enter the computer into the ITS-managed inventory. The grant or departmental funding source will be charged-back or recharged for the
purchase
purchase.
Computers to be purchased with RF funds will request a quote from ITS.
ITS will
securely
securely surplus or scrap replaced computers with the Office of Asset Management.

When will centralized replacement begin?

In
As of late spring 2024, ITS will
begin replacing any Windows computers unable to run Windows 11 (typically purchased before 2018). That project will run through summer 2025
centrally fund any new or replacement Windows and Mac (if broken/inoperable) computers as described above.
The FY 2023-25 Faculty Staff Computer Upgrade Project will ensure all computers are Windows 11 compatible and are updated by fall 2025. Replacing and upgrading Windows machines will be the priority of this project. Classrooms and Conference Room computers are also being replaced.
Beginning FY 2025-26, ITS will have an annual process to fund and replace Windows and Mac computers over 6 years old, as described above.
ITS will contact departments, schools, and colleges to make plans to replace older computers first to ensure they are in compliance with a supported operating system.

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