Page Comparison

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What faculty/staff computers will be included in centralized funding? 

• ITS will fund faculty/staff computers except in research-funded

  entities

  areas such as

  centers, institutes, and

  labs.

• Volunteers are not eligible for a centrally funded computer.

• ITS will replace one computer per faculty/staff member on a 6-year replacement cycle.

• ITS will replace most aging computers with standard computer configurations purchased in

  volume orders.
  • Standard Computer Configurations 
  ITS will continuously review and adjust the standard computer configurations to ensure the set of standard configurations meet nearly all needs

  bulk orders and stocked by ITS.

What computers are not funded centrally? 

• Computers required for grants and other research-funded entities such as centers, institutes, and labs.
• Computers requiring high-end customization need to be funded by the department, grant, or other funding source.
• proposed revision:  ITS will consult with you to understand your computing needs.  When specialized job/research functions cannot be  accommodated with standard computer configurations and peripherals stocked by ITS, we will provide a quote and purchase for re-charge to your department or grand

  Faculty/staff requiring their computer be replaced earlier than every 6 years will require an identified funding source.

• Faculty/staff requiring a special order to obtain a customization will require an identified funding source.

• Computers for RF-funded staff positions will require an identified funding source.

• Computers required for research labs or research grant commitments will require a departmental or research funding source.

What if I need an exception or customization to the standard configuration? 

• ITS will consult with you to understand your

  computing needs. The standard configurations will meet most

  computing

  needs and will be available in ITS' inventory.ITS will have a limited number of configurations intended to meet the

  needs

  of most specialized job functions

  .

  These are ordered in batches.
• Exceptions to some peripherals (e.g., monitors) may be approved when they are required by work responsibilities and have the support of the department head.
• (Proposed consolidation of the first 3 bullets: ITS will consult with you to understand your computing needs. Most fac

  Most faculty/staff needs, including some specialized job functions, can be accommodated with centrally

  -

  funded computer configurations and peripherals purchased in bulk orders and stocked by ITS

  .)Faculty/staff requiring their computer be replaced earlier than every 6 years will need a departmental funding source

  .

• Faculty/staff requiring a special order to obtain a customization need to provide a departmental or grant funding source for ITS to make that purchase.

What if I need multiple computers?

• ITS will fund one computer per faculty or staff.

• If you currently have a desktop and a laptop, ITS will replace with a laptop and monitor/docking station.

• If multiple computers are needed

  : the department

  , departmental or research funds will be responsible for funding additional computers.

How is a computer for new staff provided?  When filling a state-funded staff position, how will a computer be provided? 

• When refilling state-funded fac/staff positions, the previously assigned computer will generally be reconfigured and re-assigned to new employees if it's less than 5 years old.
• When filling a new state-funded staff position,

  ITS will provide

  a

  one computer.

• For research/

  RF-funded

  units or positions, the researcher, center, institute, or lab will need to provide

  staff positions will require a departmental or

  grant

  research funding source for

  ITS to make that

  the computer purchase.

How is a computer for new faculty provided?

...

• For faculty positions

  that do not have startup funds,

  submit an ITS Service Desk Request for a computer funded by ITS.

• Computers currently assigned to adjuncts will also move to the centralized funding model.

What if there's a “generic” office computer that is used by several students or staff?

• In most cases, ITS will fund these computers

  , as appropriate

  .

Can I keep the old computer that ITS replaced? 

• ITS will require you to return the old computer when it is replaced with a new computer.  

• ITS will follow procedures to securely surplus or scrap all old computers.   

Will department conference room computers be included in centralized funding? 

• Yes, those computers are included. The funding source for AV components, peripherals, and other technology in the conference room remains unchanged.

Will department classroom and academic (non-research) lab computers be included in centralized funding? 

• Yes, those computers

  in departmental classrooms and labs

  are included

  in cases where ITS' standard computer configuration with standard classroom software is sufficient

  .

  The funding source for

  the

  AV components, peripherals, and other technology in

  the room

  classrooms remains unchanged.

How will the University keep track of centrally - funded vs. not centrally - funded computers?

• ITS will maintain a complete inventory of all University computers regardless of funding source.

• ITS will purchase standard configuration computers in bulk to get the best volume discount.

• Even in cases where the computer is not centrally

  -

  funded, ITS will

  obtain the

  provide a quote,

  make the purchase,

  receive the order, ensure the assets are tagged and enter the computer into the ITS-managed inventory.  The grant or departmental funding source will be charged-back or recharged for the purchase.  

• Computers to be purchased with RF funds will request a quote from ITS.

• ITS will

  securely

  securely surplus or scrap

  replace

  replaced computers with the Office of Asset Management.                                      

When will centralized replacement begin?

• In

  As of late spring 2024, ITS will

  begin replacing any Windows computers unable to run Windows 11 (typically purchased before 2018). That project will run through summer 2025

  centrally fund any new or replacement Windows and Mac (if broken/inoperable) computers as described above. 

• The FY 2023-25 Faculty Staff Computer Upgrade Project will ensure all computers are Windows 11 compatible and are updated by fall 2025.  Replacing and upgrading Windows machines will be the priority of this project. Classrooms and Conference Room computers are also being replaced.

• Beginning FY 2025-26, ITS will have an annual process to fund and replace Windows and Mac computers over 6 years old, as described above.

• ITS will contact departments, schools, and colleges to make plans to replace older computers first to ensure they are in compliance with a supported operating system.