University Owned Computers
All workstations purchased with centralized funds, research, department or other funds (i.e., startup) are university-owned computers. This includes workstations in research labs and in self-supported centers, institutes, labs.
All University-owned computers are expected to:
Have a supported operating system
Be joined to the domain
The users of university-owned computers, including researchers, faculty, staff, students, including those in self-supported centers, institutes, labs and TCs, must logon with their net ID
All workstations, faculty, staff, researchers, and students are expected to comply with these principles and all University policies
University Asset Inventory
ITS maintains a university-wide asset inventory of all University-owned workstations—regardless of the funding source for the workstation. This asset inventory will be used to facilitate the 6-year cyclical replacement for centrally funded computers.
Funding Sources for University-Owned Computers
ITS will centrally fund one computer per faculty or staff, including new faculty/staff
RF-funded staff positions will require a departmental or research funding source for the computer purchase
If multiple computers are needed, departmental or research funds will be responsible for funding additional computers.
ITS will replace one centrally funded workstation on a 6-year replacement cycle, unless when exceptions are needed, (exceptions to be considered: the cost to repair versus the remaining lifecycle of the machine)
Faculty/staff requiring their computer be replaced earlier than every 6 years will require an identified funding source.
Faculty/staff requiring a special order to obtain a customization will require an identified funding source.
Computers required for research labs or research grant commitments will require a departmental or research funding source.
Standard Configurations
ITS will provide standard computer configurations
ITS will purchase standard configuration computers in bulk and keep them in stock
Even in cases where the computer is not centrally funded, ITS will provide a quote, receive the order, ensure the assets are tagged and enter the computer into the ITS-managed inventory. The grant or departmental funding source will be charged-back or recharged for the purchase.
Computers to be purchased with RF funds should request a quote from ITS
ITS will securely surplus or scrap replaced computers with the Office of Asset Management
Non-Standard or Customized Configuration Workstations Requirements for all University-Owned Workstations
Warranty: [to be specified]
minimum 5 year hardware warranty for Desktop and Laptop
Accidental (hardware damage) for Laptop
Enterprise Hardware: Dell and Apple
Reason for:
Enterprise class hardware is higher quality and more reliable
Enterprise class hardware support methods are consistent and predictable
Windows version: [specify version we install]
Microsoft Windows Enterprise OS
[others?]
Please don’t use your Dell Premier portal
Please contact ITS for all Dell purchases
Support Services
ITS provides support to all University-owned computers
Even in cases where the computer is not centrally funded, ITS will provide a quote, receive the order, ensure the assets are tagged and added to the ITS-managed inventory, and deploy the workstation. The grant or departmental funding source will be charged-back or recharged for the purchase.
Computers to be purchased with RF funds will request a quote from ITS.
ITS will securely surplus or scrap replaced computers with the Office of Asset Management