Zoom Resources for COVID, Privacy and Security
Best Practices to Minimize Zoombombing
About the Service
Use Zoom for online teaching or interactive meetings for up to 300 attendees.
Zoom can be used on various platforms: Windows, Mac, Linux, iOS, Android, Blackberry, and H.323/SIP room systems.
Features:
- Chat and audio & video web conferencing cloud-based video conferencing platform that can be used to host and join video conferencing meetings, audio conferencing, online teaching and chat
- Screen Sharing: Zoom screen sharing allows you to share the desktop, window, application or audio/video. Zoom allows you to also send computer audio to the remote attendees when sharing a video or audio clip.
- Dial-in: join a meeting by traditional phone or cell phone
- File sharing: In-Meeting file transfer allows you to send files to other meeting participants during the meeting through the in-meeting chat
- Break Out Rooms: Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time.
- Meeting Recordings: You can record your Zoom meeting or webinar locally to your computer or to the Zoom cloud if you are a licensed user. Files stored on the cloud can be accessed on your desktop or from the web. Locally recorded meetings and webinars can only be accessed on the computer that recorded the meeting.
- Integrations: Integrated into Blackboard, Microsoft Outlook, and Microsoft Teams.
- Devices: Get connected on your workstation, your mobile devices, or telephone.
- Platforms: Zoom can be used on various platforms: Windows, Mac, Linux, iOS, Android, Blackberry, and H.323/SIP room systems
- Virtual Backgrounds: You can display an image or video as a background in Zoom meetings. There are custom UAlbany branded backgrounds available.
- Polling: The polling feature for meetings allows you to create single choice or multiple choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also have the ability to download a report of polling after the meeting. Polls can also be conducted anonymously, if you do not wish to collect participant information with the poll results.
- Audio Transcriptions of Cloud Recordings: automatically transcribe the audio of a meeting or webinar that you record to the cloud.
- Whiteboard/Annotation: The whiteboard feature will allow you to share a whiteboard that you and other participants (if allowed) can annotate on.
Use-cases:
Reduce travel between buildings/campuses by holding online meetings
Faculty: Teach courses online with video sharing and breakout rooms for smaller group discussions
Researchers: Meet with colleagues around the globe
Get Started with Zoom
- First Time Using Zoom
- Zoom: The Basics
Getting Connected
To use Zoom for video conferencing you will need:
- An internet connection – broadband wired or wireless (3G or 4G/LTE)
- Speakers and a microphone – built-in or USB plug-in or wireless Bluetooth
- A webcam or HD webcam - built-in or USB plug-in
- Or, a HD cam or HD camcorder with video capture card
Getting Started with Zoom on a Mobile Device
Getting started with Zoom on a laptop or desktop computer
Using the Service
The Zoom service includes several communication and collaboration features:
- Join a Zoom Meeting
- Schedule a Zoom Meeting
- Zoom Meeting Limits
- Meet Now vs Scheduled Meetings
- Host an instant Zoom Meeting
- How to Schedule a Zoom Meeting
- Schedule a Zoom meeting from Outlook Desktop Client
- Schedule a Zoom meeting from Outlook Web (OWA)
- Start a Scheduled Zoom Meeting You Created
- Scheduling Recurring Meetings
- Use Templates to Save Zoom Meeting Settings
- Schedule Meetings for Another Person (Delegate)
- Restrict Meeting Access to UAlbany Users Only
- Require Registration for Zoom Meeting
- Send Chat Messages Within a Zoom Meeting
- Share Your Screen
- Invite Others to Join a Zoom Meeting
- Using Zoom with External Collaborators
- Roles in a Meeting
- Host: The user that scheduled the meeting. They have full permissions to manage the meeting. There can only be one host of a meeting.
- Co-hosts: Shares most of the controls that hosts have, allowing the co-host to manage the administrative side of the meeting, such as managing attendees. The host must assign a co-host during the meeting. Co-hosts cannot start a meeting. If a host needs someone else to start the meeting, they can assign an alternative host.
- Alternative hosts: Shares the same controls as co-hosts, but can also start the meeting. Hosts can assign alternative hosts when they schedule a meeting. Must be an @albany.edu user.
- Record a Zoom Meeting
- Group Messaging
- Breakout Rooms
- Virtual Background
- Using Polls in Zoom Meetings
- Live Transcription in Zoom
- Language Interpretation in Zoom
- Video and audio conferencing tips
- Using Zoom with Microsoft Teams
- Zoom Webinar
Accessibility
Troubleshooting
Training and Support
- QuickStart Training Videos
- Pre-recorded UAlbany Zoom Training
- Frequently Asked Questions
- Support and training, including webinars, is available directly from Zoom: https://support.zoom.us
- For direct assistance or training, please submit an ITS Service Desk Request.