There are three security settings available when scheduling a meeting: Passcode (required for all UAlbany meetings), Waiting Room (optional), Require authentication to join (optional). By default, external guests are unrestricted from joining UAlbany Zoom meetings, but are entered into a Waiting Room and must be admitted by the host or co-host:
IMPORTANT
Even with "Require authentication to join" turned off as shown above, external guests without a Zoom account will be unable to join your meeting directly within their web browser. If your guest does not have a Zoom account, they will need to download the Zoom desktop or mobile app to join your meeting. See Notes on Authentication above for more information.
Using a Phone for Audio
External guests can use phone audio to join your meeting in conjunction with a computer/mobile device, or as a standalone option. In both cases, they will be subject to your meeting security settings as described above.
Dial-In with Computer/Mobile Device
- If joining your meeting on a computer or mobile device, participants can use a phone for audio instead of their device's microphone.
- Callers will be prompted to enter the meeting passcode.
- Callers can connect their phone audio with their Participant ID to streamline their participation. Otherwise, they'll join as two separate participants, once as visual-only with their chosen display name and again as audio-only with their phone number.
Dial-In Only
- If someone joins by dial-in only, they will be considered a guest and will be kept in the Waiting Room until you admit them to the meeting. They will be identified in the Participants list by the phone number used to connect.
- Participants joining by dial-in only will not be able to view the visual content in the meeting, like screen share, video, or chat.
- You have the option to change how dial-in only participants are permitted based on the Waiting Room: