There are three security settings available when scheduling a meeting: Passcode (required for all UAlbany meetings), Waiting Room (optional), Require authentication to join (optional). By default, external guests are unrestricted from joining UAlbany Zoom meetings, but are entered into a Waiting Room and must be admitted by the host or co-host:
IMPORTANT
Regardless of the "Require authentication to join" setting, external guests joining a meeting from their web browser instead of the desktop client or mobile app will be required to sign into a Zoom account first. If your guest does not have a Zoom account, they will need to download the Zoom desktop client or mobile app to join your meeting. See Notes on Authentication above for more information.
Using a Phone for Audio
External guests can use phone audio to join your meeting in conjunction with a computer/mobile device, or as a standalone option. In both cases, they will be subject to your meeting security settings as described above.
Dial-In with Computer/Mobile Device
- If joining your meeting on a computer or mobile device, participants can use a phone for audio instead of their device's microphone.
- Callers will be prompted to enter the meeting passcode.
- Callers can connect their phone audio with their Participant ID to streamline their participation. Otherwise, they'll join as two separate participants, once as visual-only with their chosen display name and again as audio-only with their phone number.
Dial-In Only
- Participants joining by dial-in only will not be able to view the visual content in the meeting, like screen share, video, or chat.
- They will be identified in the participants list by the phone number used to connect.
- You have the option to change how dial-in only participants are permitted based on the Waiting Room: