A: Faculty/Staff may log in using their University NetID and password.
Students once approved by Student Involvement who are affiliated with an approved Student Group may log in to the Event Management System (EMS) using their University NetID and password.
If you will be requesting University spaces on a more regular basis, you may request an EMS account through a Service Desk Request. Please note: all off campus users of University facilities will need to apply for a Revocable Permit.
A: Naturally....please see the tutorial here. You may also read the vendor's complete user manual here.
A: Per DEA documentation: the web components (Virtual EMS, Web Client and the CPI) will work with: Internet Explorer 7.0-11.0 Firefox, Google Chrome and Safari
A: Faculty/Staff and Students affiliated with an approved Student Group may log in to the Event Management System (EMS) using their University NetID and password.
Q: The "browse for events/facilities/space" and the "reservations" features are not working properly.
A: You may need to clear the cache in your web browser. See the AskIT wiki How to Clear Browser Temporary Internet Files or Cache or https://wiki.albany.edu/x/EASX.
Q: Why should I be using EMS?
A: It will help you coordinate many vital campus services like dining, catering, multimedia support, and housekeeping for event programming. In many cases Virtual EMS is your only means to making a reservation request.
Q: Is there a mobile version of VEMS?
A: Yes, if If you access VEMS from a mobile device you are redirected to the mobile version. It does not require a client download, the web application is dynamically reformatted for use on a mobile device.
General Type | Message: | Meaning and what to do: |
---|---|---|
Date chosen | The date(s) you requested violates your last allowed booking date | The date and time you have selected is not permitted for that venue for whatever reason. Review their booking rules. For example: student organization events/meetings are not permitted after the last day of classes each semester |
Start/End Times chosen | Request violates building hours | This should be obvious. if not return to the page for that venue and compare the times you had selected with what is permissible. |
Criteria mismatch | No space available matching your criteria | No rooms to accommodate the selected set-up type, or you moved the date and tried to book without the requisite number of days notice, or resources you selected are not available in that space (A/V , certain accessories) Bottom Line: there is a conflict status on this booking. |
Attendance too large | Room type is too small for the number of people | Select a different space. |
Conflict Status | Request would create a conflict with another booking | The room you have selected is already booked. Select a different space and/or change date/times. |
Questions about a particular space? See the venue manager. Anyone* can look at events as a Guest* and can select one of the two options under the Browse menu: University at Albany's public calendar may be found at: events.albany.edu Need Help using the system? Please submit a Service Desk Request. Where is Virtual EMS?
*Off Campus Customers requesting University spaces on a regular basis may request an EMS account through a Service Desk Request. Note: all off campus users of University facilities will need to apply for a Revocable Permit. |