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CIHS Department Drive Consolidation

CIHS Department Drive Consolidation

Summary

  • ITS will migrate shared folders from the separate SPH and SSW network drives to a single CIHS V: Drive. This change gives you a clearer folder structure and the right access.

    • Windows users: Your new CIHS V: Drive will be mapped automatically for University Windows computers on campus.  It will still be your V: Drive. You may need to manually map the new V: Drive from off-campus. See File Storage - Mapping Network Drives for details.

    • Mac and Linux users: You will need to manually map/mount the CIHS V: Drive to access your folders.  See File Storage - Mapping Network Drives for details.

Who is affected

All CIHS faculty and staff who use network shares on Lincoln (the “V: Drive”).

What is changing

  • One CIHS V: Drive will replace separate SPH and SSW drives.

What is not changing

  • All of the folders and files you have access to will still be available to you.

Dates

  • Migration window: 10/31/2025 5:00 p.m. through 11/3/2025 8:00 a.m.

Before cutover

  • Close files and log off your computer at the start of the cutover window so nothing is locked.

On cutover day

If you’re working on campus on Windows:

  1. Open a few files in your V: Drive to confirm access.

  2. Update any shortcuts and application settings that referenced old paths.

Otherwise:

  1. Disconnect from old SPH and SSW drives.

  2. Map the new CIHS V: Drive if needed.

  3. Open a few files in your area to confirm access.

  4. Update any shortcuts and application settings that referenced old paths.

What You Will See

BEFORE
Separate SPH and SSW V: Drives

AFTER
One CIHS V: Drive

BEFORE
Separate SPH and SSW V: Drives

AFTER
One CIHS V: Drive

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Folder Name Examples:

Folder Name Examples:

\\Lincoln\SPH\Department Chairs or V:\Department Chairs
\\Lincoln\SSW\Continuing Education or V:\Continuing Education

\\Lincoln\CIHS\Department Chairs or V:\Department Chairs
\\Lincoln\CIHS\Continuing Education or V:\Continuing Education

Frequently Asked Questions (F.A.Q.)

  • One CIHS V: Drive will replace separate SPH and SSW drive locations.

  • Mac users will still need to map the new V: Drive -- same as they needed to before.

  • File and folder names and their permissions.

  • The contents of all files.

  • Your ability to open, save, and share files on the network.

  • OneDrive, Teams, and SharePoint locations are not affected by this change.

  • Any other network drive, e.g. Research R: Drive, is not affected by this change.

  • CIHS now operates as a single College. The shared drive should reflect this structure.

  • Consolidation reduces confusion and supports collaboration.

Contact the ITS Service Desk.

You may have to update or recreate shortcuts to files in the new CIHS V: Drive in your "Recent Documents" lists.

You may have to update or recreate shortcuts to files the new CIHS V: Drive on your desktop.

See File Storage - Mapping Network Drives for details on how to access your files from on or off-campus.

Yes.  This is the same as before.

Your V: Drive should already be mapped for you on your University computer.   See File Storage - Mapping Network Drives for details on how to access your files from on or off-campus.

Just as before, Mac users will need to manually map the new CIHS V: Drive to access their folders.  See File Storage - Mapping Network Drives for details.

Just as before, Linux users will need to manually map the new CIHS V: Drive to access their folders.  See File Storage - Mapping Network Drives for details.

It should be very similar to how you accessed your files before the change.  If you don't have the V: drive mapped, see File Storage - Mapping Network Drives for details on how to access your files from on or off-campus.

The owner of a departmental folder in the divisional file space (V: Drive) can manage access to their folders using Group Access Manager.

No.  You will have access to your folders until the day of the migration, when your content will be available to you in the CIHS V: Drive. This date will be communicated to you well in advance of the change.