Can I Use Third-Party Cloud Storage Platforms?

The short answer: No, not for University data.

The University provides secure, supported options through Microsoft 365 - OneDrive, Teams, and SharePoint - to store and share files safely. These services are designed to protect institutional information and make collaboration easy.

Why use Microsoft 365 storage?

• Security built in: Files are encrypted and protected when you sign in with your University account.

• Reliable access: Your documents are backed up and recoverable if something goes wrong.

• Integrated tools: Works seamlessly with Word, Excel, Outlook, and Teams.

What about Google Drive, Dropbox, or Box?

ITS does not support third-party cloud storage platforms for University data. These services may:

• Lack University-level security protections.

• Store files in locations outside approved jurisdictions.

• Depend on personal accounts, which can lead to lost access if someone leaves the University.

Where should my files go?

• OneDrive: Personal work/school files, drafts, and notes you manage yourself.

• Teams or SharePoint: Files that belong to a group, project, or department - anything multiple people need to access or edit regularly.