Extended Account Access to University Resources For Former Employees

Former faculty and staff are granted a standard 30‑day grace period of access to University resources following separation. Requests for extended access beyond this period (up to an additional two weeks) are permitted only under limited circumstances and must follow the process outlined below.

Eligibility and Approval

• Requests must be submitted on behalf of the former employee by either:

  • The employee’s Department Head (Dean, Director, etc), or

  • Their Human Resources Department (State, or Research Foundation)

• Requests submitted directly by former employees or unauthorized parties will not be approved.

Request Process

Approved representatives must submit requests to askit@albany.edu and include the following information:

• Former employee’s full legal name

• Former employee’s University at Albany email address

• Brief business justification for the extended access period

Enforcement

• Extended access is limited to two additional weeks beyond the initial 30‑day grace period.

• Access will be provisioned in accordance with the principle of least privilege, as permitted by system capabilities, and may be limited to specific systems or services.

• All other requests will be declined.

Extended Access

If extended access is needed, please work with your department and Human Resource to have a new Volunteer recorded entered into our system.