Off Campus Employees: Departments Onboarding and Offboarding
ITS will provide a cyclic funded workstation to state-funded University staff. ITS will provide a cyclic funded workstation to state-funded and full-time University faculty.
When a University employee status changes, ITS needs to know so we can provide the appropriate action for their assigned workstation.
Departments need to notify ITS of these changes when they are planned, then we will consult with you.
Please plan for a minimum one-week turnaround to deploy a workstation from the time the request for a new workstation is finalized.
Department Onboarding an employee
Departments are responsible for notifying ITS when an employee joins their department. If the new employee will be fully off campus and is not able to come to campus to receive a computer and perform their first logon, then ITS can arrange an appointment with the employee to log on while they are remote and the computer is still on campus and then ship it to the employee.
The Department representative should submit our New Faculty Staff Workstation Request form.
Items collected on the form:
Name of individual
New office location
Will they be working on campus?
Is the employee new to the university?
Is the employee changing departments (moving)?
Details of workstation they are currently using (if any):
Name of workstation: Find your full computer name for Remote Desktop
Serial number of the workstation: Find the service tag or serial number for your computer
Office location of workstation
Department Offboarding an employee
Departments are responsible for notifying ITS when an employee leaves their department. The Department is responsible for returning to ITS any University owned equipment. Monitors, Workstations, and power cords MUST be returned.
Possible methods for returning equipment:
(Preferred Method) Off campus employee brings the equipment to Department themselves
Department submits Workstation Equipment Pickup and Removal Form
Department provides shipping labels to off campus employee to ship back to Department
Department submits Workstation Equipment Pickup and Removal Form
Off campus employee pays for shipping equipment to Department. Department reimburses employee for shipping cost.
Department submits Workstation Equipment Pickup and Removal Form