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University Owned Computers

All workstations purchased with centralized funds, research, department or other funds (i.e., startup) are university-owned computers.  This includes workstations in research labs and in self-supported centers, institutes, labs.    

All University-owned computers are expected to:

  • Have a supported operating system

  • Be joined to the domain

The users of university-owned computers, including researchers, faculty, staff, students, including those in self-supported centers, institutes, labs and TCs, must logon with their net ID

All workstations, faculty, staff, researchers, and students are expected to comply with these principles and all University policies  

University Asset Inventory

ITS maintains a university-wide asset inventory of all University-owned workstations—regardless of the funding source for the workstation.   This asset inventory will be used to facilitate the 6-year cyclical replacement for centrally funded computers.  

Funding Sources for University-Owned Computers

  • ITS will centrally fund one computer per faculty or staff, including new faculty/staff

    • RF-funded staff positions will require a departmental or research funding source for the computer purchase

  • If multiple computers are needed, departmental or research funds will be responsible for funding additional computers.

  • ITS will replace one centrally funded workstation on a 6-year replacement cycle, unless when exceptions are needed, (exceptions to be considered: the cost to repair versus the remaining lifecycle of the machine)

  • Faculty/staff requiring their computer be replaced earlier than every 6 years will require an identified funding source.

  • Faculty/staff requiring a special order to obtain a customization will require an identified funding source.

  • Computers required for research labs or research grant commitments will require a departmental or research funding source.

Standard Configurations

  • ITS will provide  standard computer configurations

  • ITS will purchase standard configuration computers in bulk and keep them in stock

  • Even in cases where the computer is not centrally funded, ITS will provide a quote, receive the order, ensure the assets are tagged and enter the computer into the ITS-managed inventory.  The grant or departmental funding source will be charged-back or recharged for the purchase.  

  • Computers to be purchased with RF funds should request a quote from ITS

  • ITS will securely surplus or scrap replaced computers with the Office of Asset Management

Non-Standard or Customized Configuration Workstations Requirements for all University-Owned Workstations

  • Warranty

    • Reason for:

      • Covers the potential cost of repairs over the expected lifetime of the device

      • 5-year hardware warranty for Desktop and Laptop

      • Accidental (hardware damage: drop) for Laptop

  • Enterprise level hardware

    • Reason for:

      • Enterprise level hardware is higher quality and more reliable

      • Enterprise level hardware support methods are consistent and predictable

    • Examples

      • Dell - Latitude or OptiPlex

      • Apple - iMac or MacBook Pro

Support Services

  • ITS provides support to all University-owned computers

  • Even in cases where the computer is not centrally funded, ITS will provide a quote, receive the order, ensure the assets are tagged and added to the ITS-managed inventory, and deploy the workstation.  The grant or departmental funding source will be charged-back or recharged for the purchase.  

  • Computers to be purchased with RF funds will request a quote from ITS.

  • ITS will securely surplus or scrap replaced computers with the Office of Asset Management

Draft - other concepts

What computers are not funded centrally? 

·         Faculty/staff requiring their computer be replaced earlier than every 6 years will require an identified funding source.

·         Faculty/staff requiring a special order to obtain a customization will require an identified funding source.

·         Computers for RF-funded staff positions will require an identified funding source.

·         Computers required for research labs or research grant commitments will require a departmental or research funding source.

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