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Instructions for For accessioning new transfers of born-digital records

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In addition to ingesting materials to secure storage, this process will also connect and document the files in an ASpace accession record.

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1. Create a new ASpace Accession

• Basic use will accession records in a transfer folder (see above)
• Will assume transfer is at: \\Lincoln\Library\SPE_Processing\ingest\<Collection Folder>

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• Use the additional -p flag to use another transfer directory
  
  
• Must use path accessible to the rails2/processing server
  
  
• Must convert to Linux path:
  • \\Romeo\SPE\folder1\folder2 is /media/SPE/folder1/folder2
  • \\Lincoln\Masters\Special Collections\Electronic_Records_Library is /media/Masters/Special Collections/Electronic_Records_Library
  • May barfs on paths with spaces
    
    
• -p flag must point to "transfer" directory in a transfer folder (see above)
  
  
• Run transfer using -p flag:
  
  

• transfer ua500 -p "/media/Masters/Special Collections/ua500/transfer"

  • Will still log to \\Romeo\SPE\ingest

Results of Transfer

1. Files will be packaged unto a SIP bag here: \\Lincoln\Masters\Archive\SIP\<collection ID>/<package ID>
   
   1. SIP and AIP packages are here: https://github.com/UAlbanyArchives/packages
      
      
2. Processing folder for package is created in \\Romeo\SPE\processing\<collection ID>/<package ID>
   
   
3. Master files are places in \masters subfolder
   
   
4. Example Processing package:
   • ua200_d4f5RMWRXj9dx2aVkV7erL
     
     • derivatives
     • masters
     • metadata

Using an Accession template

Accession templates are for scheduled transfers, so the process can be automated

1. Create a spreadsheet accession template in \\Lincoln\Library\ESPYderivatives\accessionProfiles
2. Must be named with the collection ID in uppercase
   • UA200.xlsx
   • UA395.xlsx

What is happening

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usage: transferAccession.py [-h] [-p PATH] [-a ACCESSION] ID

positional arguments:
  ID                    Collection ID for the files you are packaging.

optional arguments:
  -h, --help            show this help message and exit
  -p PATH, --path PATH  Path of files to ingest.
  -a ACCESSION, --accession ACCESSION
                        Optional ArchivesSpace Accession ID for new
                        acquisitions.

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nohup /opt/lib/ingest-processing-workflow/transferAccessions.py ua200 -a 2019-043 >> /media/SPE/ingest/ua200-transfer.log 2>&1

Uses a pyenv called "ingest" by running: pyenv activate ingest

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