Accessioning New Born-Digital Records

Owned by Wiedeman, Gregory
Last updated: Oct 25, 2023
2 min read

For accessioning new transfers of born-digital records

In addition to ingesting materials to secure storage, this process will also connect and document the files in an ASpace accession record.

1. Create a new ASpace Accession

  • Basic use will accession records in a transfer folder (see above)

  • Will assume transfer is at: \\Lincoln\Library\SPE_Processing\ingest\<Collection Folder>

  1. Create a new Accession record in ArchivesSpace

    1. Required fields:

      1. Content Description

      2. Dates

      3. Related Resource

  2. Note the accession identifier

    1. If there are two fields, connect them with a dash (-) to get the full ID

      1. "2019" and "036" would be: "2019-036"

         

      2. just "2003-17" would just be "2003-17" (for pre-ArchivesSpace accessions)

    2. These are the ArchivesSpace accession id_0 and id_1 fields

2. Place the files in the ingest directory

This will ingest files while updating the ArchivesSpace accession record.

  1. Go to the Accession page in the Processing app

  2. Enter the Accession ID noted above and the Collection ID and click "Submit"

Results of Transfer

  1. Accession record will be updated with extents of files and package ID for reference.

  2. Files will be packaged unto a SIP bag here: \\Lincoln\Masters\Archive\SIP\<collection ID>\<package ID>

  3. Processing folder for package is created in \\Romeo\SPE\processing\<collection ID>\<package ID>

  4. Master files are places in \masters subfolder

  5. Example Processing package:

    • ua200_d4f5RMWRXj9dx2aVkV7erL

      • derivatives

      • masters

      • metadata



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