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- Go to Hyrax and login, or create an account and request uploading access
Use your albany.edu email
Let Greg know when you create an account and return when you have upload permissions.
- Once you have upload permissions, you need the ref_id for the item you are uploading. You can either get the ref_id though Arclight or ArchivesSpace.
- Arclight:
- go to Arclight, find the file that represents the digital object you want to upload. From the URI, copy the long string of letters and numbers right after the “aspace_”. This is the unique ArchivesSpace ID for that record.
Notice the collection ID is in the URI as well.
- ArchivesSpace:
- Login to ArchivesSpace and find the file that represents the digital object you want to upload. Copy the ref_id listed under Basic Information
- Arclight:
- After you have the ref_id, in your Hyrax Dashboard, select “Works” on the left side menu
- Select the “Add new work” button on the right side
- For most cases, select “Digital Archival Objects” and then the “Create Work” button.
- In the “Descriptions” tab, enter only the ArchivesSpace ID, and the Collection number
- Select the “Load Record” button to pull additional metadata from Arclight (JavaScript file)
- Add additional Metadata, Resource Type and Rights Statement is required, while “Additional fields” are not
- In the “Files” tab, browse and upload any files represented by the Arclight record. These can be PDFs, Office documents (doc, docx, ppt, xlsx, etc.), or any image file.
- Select the Visibility of the work on the right side, and Save the work.
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Connect Single Digital Objects to ArchivesSpace
Once you've uploaded a single item to Hyrax, you have to complete the Connecting to ASpace form in the Processing app. This step adds a new Digital Object record in ArchivesSpace that points to the digital object in Hyrax, and also creates a .tsv file copy of the metadata in Hyrax in the preservation package under the \metadata folder.
- Go to the Connecting to ASpace form
- Enter the package ID, which is the folder name of the processing package created by the Ingest step. The package ID is also listed in a text file called "package_ID.txt"
- Find the URL for the object you uploaded in Hyrax:
- Enter the Hyrax URL and click "Submit"
- Unlike other steps in the Processing app, Connect to ASpace runs in real time, not in the background
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