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Sensitive data sent in email to non-albany.edu addresses travels over the public internet in plain text. It is highly recommended that such data be encrypted using the procedure below before attaching the document in email.

For Microsoft Word

  1. Click the Review tab. Select Protect and then Protect Document.
  2. Type in a password under the Set a password to open this document field and then select OK.
  3. Reenter the same password and click OK.

The document is now encrypted and password protected.

For Microsoft Excel

  1. Click on File and then Passwords.
  2. Enter a password and then click OK. Excel will ask for the password twice to verify that you know it.

For Microsoft PowerPoint

  1. Click on File and then Passwords.
  2. Check the box next to Encrypt this presentation.

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