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This page provides common answers for SharePoint Online Sites to help you get started.

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Team site

Communication site

What is it?

A private web space to collaborate with your team.

A web space to share information that engages and informs viewers you choose within the University. 

What's it used for?

Store and collaborate on files orlists of information with your team.

The primary goal for a team site is to collaborate to create content with a small group.

Broadcast information to engage and inform others outside of your immediate team.

The primary goal of a communication site is to inform readers – primarily for them to read, not create. 

Possible uses 
  • Collaborate with your team or others on a specific project

  • Internal websitesite/Intranet for an office or working group to document procedures, specifications, troubleshooting steps, or store important files

  • Extranet site to collaborate with an external partner (specific external users; not the general public)
  • Holiday party planning committee
  • Internal website site for club or interest group
  • Share information like news, announcements, events, reports, status updates, and more in a visually appealing format
  • Internal portal, department site, or subject-specific site

  • Engage dozens, or thousands, of viewers

  • Share information with students in a particular school, major, or program

  • Knowledgebase for policies, procedures, or troubleshooting information

Who creates content?

All members are content authors who jointly create and edit content.

Small number of content authors and a much larger number of content readers or consumers.

Who can view content?

Only members of your team or specific guests you share with.

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Typically a small set of members contribute content that is consumed by a much larger audience.

Access/Security controlled by...Microsoft 365 GroupSharePoint Groups
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Comes with...

WebsiteSite, workspace to share files, OneNote notebook, Shared Calendar, Planner board, email address for group, shared inbox, Microsoft Team, live chat (dependent on settings)

WebsiteSite, workspace to share files

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Should I use/store my files in Microsoft Teams or in SharePoint?

Microsoft Teams is the hub for teamwork. It allows for collaboration, document management, chat, calls, meetings, and much more.  Every Team has an associated SharePoint Team site where much of the Team's content, including files in Channels, is stored.

SharePoint Online is primarily an intranet website site and a document management platform where you store, collaborate, and share information seamlessly across the organization, and is also part of Microsoft 365.

Read more: Should I store my files in Microsoft Teams or in SharePoint? An understanding of behind the scenes

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  • Microsoft 365 Group
  • SharePoint Online Team site
  • Exchange Online shared mailbox & calendar
  • OneNote notebook
  • Other services like Power BI and Planner

This means that when you share files in a Team, they are actually stored in the associated SharePoint Team site, not in Microsoft Teams itself. In other words, Teams and SharePoint are closely related because every Team has an associated SharePoint site for storing documents.

Read more: Overview of Teams and SharePoint integration

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