Research Collaboration Platform - Procedure to Add New Community Members

Owned by Karker, Nicholas
Last updated: Mar 15, 2022 by Lyons, Andrew H

Action

Add new members to the Research Collaboration Platform by the steps below.

 In order to perform these steps, you will need to be a content owner for a Research Collaboration Platform (SharePoint) site.

Note:  The process to add new community members is slightly different for UAlbany members vs. Downstate Medical Center members.

Instructions

 Procedure for Content Owner(s) - Add UAlbany Members
  1. Send your Welcome message to the new user. Minimally, the message should include the following:
    1. A note that a SharePoint invite email is forthcoming (as a result of step 2, below). Specify that their UAlbany Mail email address and password should be used when logging in.
    2. A note that once they are in the site, that they can create their Researcher Profile. Include this link for instructions.
    3. Strong encouragement to follow all steps.
    4. A note that assistance with accessing the research community site is available by calling the UAlbany ITS Service Desk at (518) 442-3700, or emailing askIT@albany.edu.
  2. Share the SharePoint community site with new members.
    1. Visit SharePoint by clicking on the SharePoint tile or navigate directly to the Health Disparities community site.
    2. Share the site with the new member using his/her UAlbany Mail email address.

    3. Change the permission level to Health Disparities Researchers [Contribute Plus]:

      Uncheck the "Send an email invitation" box if you do not wish to have the default SharePoint invite sent.

    4. Click Share. This will add the new member to the appropriate group and send an email invitation.

 Procedure for Content Owner(s) - Add Downstate Members
  1. Send your Welcome message to the new user. Minimally, the message should include the following:
    1. A note that it is necessary to create a Microsoft account with their downstate.edu email address in order to log in to the research community site. Include this link for instructions.
    2. A note that a SharePoint invite email is forthcoming (as a result of step 2, below). Include this link for instructions.
    3. A note that once they are in the site, that they can create their Researcher Profile. Include this link for instructions.
    4. Strong encouragement to follow all steps.
    5. A note that assistance with accessing the community site is available by calling the UAlbany ITS Service Desk at (518) 442-3700 or emailing askIT@albany.edu.
  2. Share the SharePoint Health Disparities community site with new members.
    1. Visit SharePoint by clicking on the SharePoint tile or navigate directly to the Health Disparities community site (https://livealbany.sharepoint.com/sites/research/healthdisparities).
    2. Share the site with the new member using his/her downstate.edu email address.
    3. Change the permission level to Health Disparities Researchers [Contribute Plus]:
    4. Click Share. This will add the new member to the appropriate group and send an email invitation.



Need more help? Contact the ITS Service Desk.