| Tip |
|---|
| Excerpt |
|---|
ITS provides collaboration tools to enable University faculty, staff, and students to work together and communicate efficiently with anyone, anywhere, anytime. |
|
Use Microsoft Teams to share files, edit and collaborate on documents, take notes, host & join virtual meetings, chat with individuals or groups from any device, and create a SharePoint Team Site.
- UAlbany faculty, staff and students can create a Team in Microsoft Teams that provides 1TB of storage for files for your team.
| Info |
|---|
| icon | false |
|---|
| title | Microsoft Teams is great for: |
|---|
|
- Collaborating with people/groups outside the University
- Storing large files (up to 250GB)
- Files your group or team need to work on together
- Files you need to share with multiple people
- Files multiple people need to be able to access any time from anywhere
- Files for clubs, interest groups, committees, project teams, departments
- Being able to have access to your group's files directly on your device with syncing, even while offline
- Group files that you need to access or edit from a mobile device
|
| Insert excerpt |
|---|
| SharePoint Team Sites |
|---|
| SharePoint Team Sites |
|---|
| nopanel | true |
|---|
|
| Info |
|---|
| icon | false |
|---|
| title | SharePoint Sites are great for: |
|---|
|
- A private website and storage space to collaborate with your team to organize and co-author shared content
- An intranet/internal website for an office or working group to document procedures, specifications, troubleshooting steps, and store important files
- Internal websites for clubs, interest groups, committees, project teams, departments
- Extranet site to collaborate with an external partner (including specific external users; not the general public)
- Knowledgebase for policies, procedures, or troubleshooting information
|
| Insert excerpt |
|---|
| SharePoint Communication Sites |
|---|
| SharePoint Communication Sites |
|---|
| nopanel | true |
|---|
|
| Info |
|---|
| icon | false |
|---|
| title | SharePoint Sites are great for: |
|---|
|
- An intranet/internal website for an office or working group to document procedures, specifications, troubleshooting steps, and store important files
- Internal websites for clubs, interest groups, committees, project teams, departments
- Extranet site to collaborate with an external partner (including specific external users; not the general public)
- A website to share information that engages and informs broad audiences within the University
- Internal University-facing department/news site
- Knowledgebase for policies, procedures, or troubleshooting information
|
...
| Info |
|---|
| icon | false |
|---|
| title | A Smartsheet is great for: |
|---|
|
- Project Management with automated workflows and dashboards
|
Other Collaboration Options
ITS recommends the collaboration tools listed above. There are other options for specific uses available.
| Note |
|---|
|
| Insert excerpt |
|---|
| Microsoft 365 Groups |
|---|
| Microsoft 365 Groups |
|---|
| nopanel | true |
|---|
|
| Insert excerpt |
|---|
| askit:File Storage - Departmental Folders (V: Drive) |
|---|
| askit:File Storage - Departmental Folders (V: Drive) |
|---|
| nopanel | true |
|---|
|
- 10TB shared Research Lab Folder
|
| Note |
|---|
If you are working with data subject to federal, state, or local regulations, or declared sensitive and personally identifiable (Category 1 data) by the University, please refer to Category 1 Storage Standards for guidance on appropriate storage locations. |
...