For materials that already exist in our collections and have been previously accessioned, like scans received from a vendor for digitized in house.
Ingesting scans of paper materials, digitized audio or video content, or born-digital materiasl, places them in a consistent storage with a backup. This prevents files from getting lost or accidentally deleted and ensures that they will be managed overtime.
\\Lincoln\Library\SPE_Processing is like our stacks. Ingesting items is like placing them on the stacks instead of in an office or table somewhere.
During ingest, a second, read-only copy is created in \\Lincoln\Masters\Archives\SIP in a bagit bag. You shouldn't have to worry about this copy, but this way we always have a second copy of the ingested files in case of errors or accidental deletion.
How to ingest digital materials
- Place files you want to ingest in the ingest folder in a folder named with the collection ID.
- The ingest folder is: \\Lincoln\Library\SPE_Processing\ingest
- Digitized files will be logged in the DigitizationExtentTracker.xlsx at \\Lincoln\Library\SPE_Automated\DigitizationExtentTracker so we can track the size and quantity of what we're digitizing.
- Files here can have subfolders and any structure that is useful for preserving any meaningful order.
ingest/ ├─ apap101/ │ ├─ minutes.docx │ ├─ report.pdf ├─ ua950.012/ │ ├─ Issue1/ │ │ ├─ page1.tif │ │ ├─ page2.tif │ │ │ ...
- Derivatives and metadata files can be added pre-ingest by placing them in subfolders for "derivatives" and "metadata" within the collection ID folder. Note: this means that original files cannot have root directories named "derivatives" or "metadata.
ingest/ ├─ ua746/ │ ├─ image1.png │ ├─ image2.png │ ├─ ... │ ├─ derivatives/ │ │ ├─ image1.jpg │ │ ├─ image2.jpg │ │ ├─ ... │ ├─ metadata/ │ │ ├─ image_list.csv ├─ ...
- Enter the collection ID in the Ingest tab of the processing app, and click "Submit"
- Checkout the log to see if the ingest was sucessful or had any errors.
Results of Ingest
- Files will be packaged unto a SIP bag here: \\Lincoln\Masters\Archives\SIP\<collection ID>\<package ID>
- SIP and AIP packages are here: https://github.com/UAlbanyArchives/packages
- SIP and AIP packages are here: https://github.com/UAlbanyArchives/packages
- Processing folder for package is created in \\Lincoln\Library\SPE_Processing\backlog\<collection ID>\<package ID>
- Master files are placed in \masters subfolder
- Example Processing package:
- ua809_JxkK2VWVFu7F8VWaTe72BG
- derivatives
- masters
- metadata
- ua809_JxkK2VWVFu7F8VWaTe72BG
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