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Q. How do I reserve space on campus?
A: It depends upon who YOU are.
Faculty/Staff may log in using their University NetID and password.
Students once approved* by Student Involvement who are affiliated with an approved Student Group may log in to the Event Management System (EMS) using their University NetID and password.
Off Campus Customers
If you will be requesting University spaces on a more regular basis, you may request an EMS account through a Service Desk Request. Please note: all off campus users of University facilities will need to apply for a Revocable Permit.
Q: Is there documentation, a "how to" guide?
A: Naturally....please see the tutorial here.
Q: What browsers are compatible with Virtual EMS?
A: Per DEA documentation: the web components (Virtual EMS, Web Client and the CPI) will work with: Internet Explorer 7.0-11.0 Firefox, Google Chrome and Safari
Q: Who has access to Virtual EMS?
A: Faculty/Staff and Students affiliated with an approved Student Group may log in to the Event Management System (EMS) using their University NetID and password.
Q: The "browse for events/facilities/space" and the "reservations" features are not working properly.
A: You may need to clear the cache in your web browser. See the AskIT wiki https://wiki.albany.edu/x/EASX.
Q: Why should I be using EMS?
A: It will help you coordinate many vital campus services like dining, catering, multimedia support, and housekeeping for event programming. In many cases Virtual EMS is your only means to making a reservation request.
Q: Is there a mobile version of VEMS?
A: Yes, if If you access VEMS from a mobile device you are redirected to the mobile version. It does not require a client download, the web application is dynamically reformatted for use on a mobile device.
Questions about a particular space? See the venue site for details.
Anyone* can look at events as a Guest* and can select one of the two options under the Browse menu:
University at Albany's public calendar may be found at: events.albany.edu
Need Help using the system? Please submit a Service Desk Request.
Where is Virtual EMS?
*Off Campus Customers requesting University spaces on a regular basis may request an EMS account through a Service Desk Request.
Note: all off campus users of University facilities will need to apply for a Revocable Permit.