Similar to having an assistant help you manage your incoming paper mail, you can use Microsoft Outlook to allow another person, known as a delegate, to receive and respond to e-mail messages and meeting requests and responses on your behalf. You can also grant additional permissions that allow your delegate to read, create, or have more control over items in your mailbox.
About Delegate Access
Beyond merely sharing Outlook folders, Delegate Access enables you to grant additional permissions, such as allowing a delegate the ability to create e-mail messages or respond to meeting requests on your behalf.
Notes
- As the manager, your mail must be delivered to your UAlbany Mail mailbox, not to an Outlook Data File (.pst) on your computer.
- You and the delegate must use the same version of Outlook.
As the person granting permission, you determine the level of access that the delegate has to your folders. You can grant a delegate permission to read items in your folders or to read, create, change, and delete items. By default, when you add a delegate, the delegate has full access to your Calendar and Tasks folders. The delegate can also respond to meeting requests on your behalf.
What is the difference between sharing and delegate access?
Delegate Permission levels
Reviewer | With this permission, the delegate can read items in the manager's folder. |
Author | With this permission, the delegate can read and create items, and change and delete items that he or she creates. For example, a delegate can create task requests and meeting requests directly in the manager's Task or Calendar folder and then send the item on the manager's behalf. |
Editor | With this permission, the delegate can do everything that an Author has permission to do and additionally can change and delete the items that the manager created. |