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ITS provides collaboration tools and file storage options to enable University faculty, staff, and students to work together efficiently with anyone, anywhere, anytime. These tools ensure that work and school-related data are stored securely. |
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Tool | Features | Use Cases |
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| 1TB of storage Access from anywhere - web, mobile, desktop Virtual meetings, chat, file sharing Private website for your team
| Share and collaborate on group files with internal and external partners (committees, clubs, interest groups, project teams, departments, etc.) Host & join virtual meetings; chat with individuals or groups from any device Store large files (up to 250GB per file) Access files from any device
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| 1TB of storage Access from anywhere - web, mobile, desktop Private website for your team Email Distribution Group
| Share and collaborate on group files with internal and external partners (committees, clubs, interest groups, project teams, departments, etc.) Distribution Group email communication Store large files (up to 250GB per file) Access files from any device
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| Shared departmental folders for each division of the University Large quota applied to each divisional space (all folders in that space share that quota) Each person only sees folders they can access Typically mapped as V: drive on University Windows computers Requires VPN for off-campus access (See File Storage - Mapping Network Drives for details)
| Store very large files (>250GB) Store files that you do not need quick anywhere/anytime access to “Cold storage” for infrequently accessed files that others in your Department or Division may need occasional access to
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| Connect your team to shared content and resources Private website for your team - all members can modify/create content Access from anywhere - web, mobile, desktop 1TB of storage
| Collaborate with your team or others on a specific project Internal site/Intranet for an office or working group to document procedures, specifications, troubleshooting steps, or store important files Extranet site to collaborate with an external partner (specific external users; not the general public) Holiday party planning committee Internal site for club or interest group
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| Website designed to inform and engage Share information that engages and informs viewers you choose within the University. Access from anywhere - web, mobile, desktop 1TB of storage
| Share information like news, announcements, events, reports, status updates, and more in a visually appealing format Internal portal, department site, or subject-specific site Engage dozens, or thousands, of viewers Share information with students in a particular school, major, or program Knowledgebase Knowledge Base for policies, procedures, or troubleshooting information
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Research Tools
ITS recommends the storage and collaboration tools listed above. There are other options for specific uses available.
Tool | Features | Use Cases |
| 10TB Research Lab Folder storage | Secure storage for research-related files and data |
Project Management Tools
Tool | Features | Use Cases |
| Project management and collaboration | Managing projects, assigning tasks, tracking progress |
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If you are working with data subject to federal, state, or local regulations, or declared sensitive and personally identifiable (Category 1 data) by the University, please refer to Category 1 Storage Standards for guidance on appropriate storage locations.
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