About || FAQs || Error Messages || Venues || Log In
Q. How do I reserve space on campus?
About || FAQs || Error Messages || Venues || Log In
Always read the INFO tab on a space as you use Virtual EMS. If you have additional questions about a particular venue you may contact the managing office listed below
Venue Managing Office Student Requests
Begin with the Office of Student Involvement & Leadership
University Registrar 442-5540 scheduling@albany.edu
Outdoor Venues: (for student groups – non-athletic fields, hard-scape spaces outside of the residential areas, 5K routes)
Submit to Jennifer Anderson, Associate Director of Student Involvement & Leadership, at janderson@albany.edu for consideration.
Alicia Cowan 442-5490 acowan@albany.edu
Peter Kay 442-3335 campusrecreation@albany.edu
Outdoor Facilities (for non students)
Stacy Stern 956-8120 sstern@albany.edu
Office of the Director of the Performing Arts Center 442-3995 performingartscenter@albany.edu
Complete the Athletic Facility Request Form and submit to Eric Fletcher, Assistant Director for Game Management and Event Operation, at efletcher@albany.edu.
Always read the INFO tab on a space as you use VEMS. Additionally, forms and policies are specific to each quad. See list of numbers and links found within the “housing options” section of their site. (e.g. http://www.albany.edu/housing/empirecommons.shtml )
About || FAQs || Error Messages || Venues || Log In
Always read the INFO tab on a space as you use Virtual EMS. If you have additional questions about a particular venue you may contact the managing office listed below
| Venue | Managing Office |
|---|---|
Student Requests | Begin with the Office of Student Involvement & Leadership |
University Registrar 442-5540 scheduling@albany.edu | |
Outdoor Venues: (for student groups – non-athletic fields, hard-scape spaces outside of the residential areas, 5K routes) | Submit to Jennifer Anderson, Associate Director of Student Involvement & Leadership, at janderson@albany.edu for consideration. |
Alicia Cowan 442-5490 acowan@albany.edu | |
Peter Kay 442-3335 campusrecreation@albany.edu | |
Outdoor Facilities (for non students) | Stacy Stern 956-8120 sstern@albany.edu |
Office of the Director of the Performing Arts Center 442-3995 performingartscenter@albany.edu | |
Complete the Athletic Facility Request Form and submit to Eric Fletcher, Assistant Director for Game Management and Event Operation, at efletcher@albany.edu. | |
Always read the INFO tab on a space as you use VEMS. Additionally, forms and policies are specific to each quad. See list of numbers and links found within the “housing options” section of their site. (e.g. http://www.albany.edu/housing/empirecommons.shtml ) |
Q: How do I Log in to Virtual EMS?
A: Faculty/Staff may log in using their University NetID and password.
Students once approved* by Student Involvement who are affiliated with an approved Student Group may log in to the Event Management System (EMS) using their University NetID and password.
*
current policy
Off Campus Customers
If you will be requesting University spaces on a more regular basis, you may request an EMS account through a Service Desk Request. Please note: all off campus users of University facilities will need to apply for a Revocable Permit.
Q: Is there documentation, a "how to" guide?
A: Naturally....please see the tutorial here. You may also read the vendor's complete user manual here.
Q: What browsers are compatible with Virtual EMS?
A: Per DEA documentation: the web components (Virtual EMS, Web Client and the CPI) will work with: Internet Explorer 7.0-11.0 Firefox, Google Chrome and Safari
Q: Who has access to Virtual EMS?
A: Faculty/Staff and Students affiliated with an approved Student Group may log in to the Event Management System (EMS) using their University NetID and password.
Q: The "browse for events/facilities/space" and the "reservations" features are not working properly.
A: You may need to clear the cache in your web browser. See the AskIT wiki https://wiki.albany.edu/x/EASX.
Q: Why should I be using EMS?
A: It will help you coordinate many vital campus services like dining, catering, multimedia support, and housekeeping for event programming. In many cases Virtual EMS is your only means to making a reservation request.
Q: Is there a mobile version of VEMS?
A: Yes, if If you access VEMS from a mobile device you are redirected to the mobile version. It does not require a client download, the web application is dynamically reformatted for use on a mobile device.
Questions about a particular space? See the venue site for details.
Anyone* can look at events as a Guest* and can select one of the two options under the Browse menu:
University at Albany's public calendar may be found at: events.albany.edu
Need Help using the system? Please submit a Service Desk Request.
Where is Virtual EMS?
*Off Campus Customers requesting University spaces on a regular basis may request an EMS account through a Service Desk Request.
Note: all off campus users of University facilities will need to apply for a Revocable Permit.