Action
To share your Inbox folder with another UAlbany Mail user, there are two options:
- Add the other person as a delegate on your account with Inbox access (details available at Delegating access to all or part of the mailbox (Inbox or Calendar))
- Share your Inbox folder with the individual using folder permissions (details under "Share Inbox Folderfolder using folder permissions", below)
There are varying levels of access possible as described at Explanation of folder permission levels in UAlbany Mail.
To access shared folders from another UAlbany Mail user, you can either open it each time you want to access (File > Open & Export > Other User's Folder) or add it to your list of folders (How to Access Another Mailbox in OutlookUAlbany Mail - Add a shared mailbox in Outlook (alternative method)). To enable the second method, whether set by delegate or sharing permissions, the mailbox must have an additional sharing setting (details under Set permissions to allow adding the shared mailbox to Outlook, below).
Instructions
Share Inbox folder
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using delegate access
See instructions at Delegating access to all or part of the mailbox (Inbox or Calendar).
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Share Inbox folder using folder permissions
| Note |
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Both types of permission below are required for this method to work properly. |
- In Outlook, right-click your Inbox folder (or another if you like) and click Properties
- Go to the Permissions tab
- Click Add to choose the person you would like to grant access
- Choose the permissions you want, likely Reviewer for access to read content. Details on permissions are available at Explanation of folder permission levels in UAlbany Mail.
- Click OK to save the setting
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- In Outlook, right-click your account's top-level folder (likely titled with your e-mail address) and click Folder Permissions
- Click Add to choose the person you would like to grant access
- Choose the permission of Folder Visible, which will allow access to shared folders within the account
- Click OK to save the setting
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