How Room Admins Manage Room Calendars in Outlook on the web

Action

If you are an administrator for a room calendar, you may receive emails from people requesting the use of the room that you manage.  You can directly book that room for the requester's use.

Instructions

1. To do so, you must first open the room calendar.  Click the calendar icon on the left side of Outlook on the web.
   
   

   Open

   

   
   
   
   

2. If the desired room calendar appears in the navigation pane (left column) of your OWA page, click in the box to open it.

3. If the desired room calendar does not appear, you must do the following:
   
   

   1. On the left of the calendar view, click "Add calendar".
      
      

      Open

      

   2. Select Add from directory:
      
      

   3. Select your account for Please select an account to search from:
      
      

   4. Enter the email of your desired room in the Enter a name or email address box:
      
      

   5. Select where to place this calendar.  Then click Add when you are ready.
      
      

4. You can create events on this calendar as needed.  

5. Once the room is reserved, you can send email to the requester letting them know the room is reserved for them.

6. The requester can then send their meeting invitation and include the room name in the Location field of the invitation.