Working with an Equipment Mailbox

Owned by Taitt, Latoya
Last updated: Oct 18, 2023 by Grosshandler, Mike
1 min read

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An equipment mailbox is a resource mailbox used to reserve equipment; such as a projector, microphone, portable computer or device etc.

Equipment mailboxes are similar to room mailboxes, but used only for equipment. Users can reserve the equipment by including the equipment mailbox in a meeting request. 

This will reserve the meeting time on both your personal calendar and the resource calendar. If you are scheduling equipment for multiple days, your personal calendar will also be reserved and show you as busy and you will not be available for other meeting invitations.

Instructions

  1. Click on your calendar.

  2. Click New Meeting.

  3. Type the equipment mailbox name in the To: field.

  4. You may enter a location in the Location: field.

  5. Select the time that you wish to reserve the equipment.

  6. Click Send to send the invite.

  7. Your reservation will be accepted and the meeting will be placed on your calendar.

  8. You will receive an acceptance email from the equipment.

 

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