Adding a File of Email Addresses and Names to a LISTSERV List

Owned by Grosshandler, Mike
Last updated: Sep 12, 2024 by Grosshandler, Mike
2 min read

Action

To add subscribers to a Listserv list you manage by uploading a file of email addresses and optionally, names, follow the steps below.  This is much faster than manually adding subscribers one at a time.

Instructions

  1. Visit the LISTSERV Web Interface https://listserv.albany.edu.

If this is your first logging in you will first have to create a LISTSERV password.

  1. Click on the link Mailing List Management Interface and log in with the email address you use to manage your list(s).

  2. Select the list you wish to manage:

    image-20240912-132845.png

  3. On the left side menu, click Subscriber Reports:

  4. Click Bulk Operations on the Subscriber Reports page.

  5. Choose the function you desire (Add, Replace, or Remove). Use the Choose File button to choose the file from which you want to add users and click Import:

File Format

Verify your file format before loading. It should be a plain text file - either .CSV or .TXT - with one email address and name per line.  Optionally, you may omit the names and just have one email address per line. 

Excel (.xlsx), Word (.docx), and other file types are not supported.

For example:
jdoe@albany.edu Jane Doe
csmith@albany.edu Chris Smith
bjones@albany.edu
xyz123@albany.edu

On Windows:  You can create this plain-text file using Notepad, which only supports plain text.  
On macOS: You can create this plain-text file using TextEdit by choosing Format - Make Plain Text.  (Be sure the name of the file you create ends with .txt.)

If your data is in an Excel file, review this article from L-Soft to learn how to convert the data to a compatible format.  You can also watch this instructional video (skip to :50 in the video to get right to this).

  1. Click Import to finish the process.

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