Action

It is very easy to share any file in OneDrive for Business.  You can give one or more people permission to view or edit the file.

Instructions

1. In OneDrive, select the file you wish to share.
2. Click Share in the menu above it (the menu won't appear until you select a file):
   
   
   
3. After you click Share, a new action box will appear. To share this document, simply start typing the recipients' email address(es) in the field provided.  For UAlbany users, you can type their name to search for the person. Select the appropriate person from the search results to choose them.  Repeat this process to add multiple people to the list.

4. Click the text People in your organization with the link can edit below the message box to select options for sharing permissions. You can choose whether the link being shared will work with anybody, only for people within University at Albany, or only for specific people. Select Apply to save these changes:

   

   
   

   

   Please note that if Anyone is selected, anybody who obtains the link can access the document being shared without logging in - not just the person being emailed. 

   An expiration date can also be set for a link that will work with Anyone. The option under More settings for "Can edit" allow you to choose if the document can be edited and viewed, or just viewed.

5. You can optionally include a message that will be sent to the selected person(s) in the Add a message box.
6. Click Send to instantly share the link to your file.  An email will be sent to the email addresses you listed.  Alternatively, select Copy link to copy the the URL that you can then share by pasting in a message.
7. Notice that the file now has an indication under the sharing column that this file has been Shared:
   
   
   

For more information on Sharing OneDrive for Business Files and Folders, see: https://support.microsoft.com/en-us/office/share-onedrive-files-and-folders-9fcc2f7d-de0c-4cec-93b0-a82024800c07