Automatic Transcribe Zoom Cloud Recordings

Owned by
Latoya Taitt
Last updated: Oct 20, 2021
2 min read

Action

You can use the audio transcript option in Cloud Recording to automatically transcribe the audio of a Zoom meeting that you record to the cloud. After the transcript is processed, it appears as a separate .vtt text file in the list of recorded meetings. There is also an option to display the transcript text within the video, which is similar to a closed caption display.

The transcript is divided into sections, each with a timestamp that shows far into the recording that portion of the text was recorded. You can edit the text to accurately capture the words or to add capitalization and punctuation, which are not captured by the transcript.

You can search for text within the transcription and you can search for transcribed recordings that include the text that you searched.

All Cloud Recordings for faculty and staff will be automatically deleted after180 days and 120 days for student. You will need to download and export your cloud recording before it is automatically deleted.

Instructions

Generate a Transcript

  1. Start a Zoom meeting

  2. Click the Record button and choose Record to the Cloud.
     

  3. After the meeting ends, you will receive an email that lets you know that your cloud recording is available. A short time later, you also receive a separate email letting you know that the audio transcript for the recording is available. These emails include links to view your recordings and transcript.

Viewing and Editing the Transcript

  1. Click the link in the email OR navigate to the My Recordings page on the Zoom web portal and click the name of the recorded meeting. 

  2.  

    • This opens the Recording Details page, which includes at least two files:

      • Audio Only (m4a)

      • Transcript Recording (vtt)

    • If you selected other files for the cloud recording, these will also be included:

      • Recording (mp4)

      • Gallery view (mp4)

      • Chat text (txt)

  3. Click the Audio Only m4a file, or the Recording or Gallery View mp4 file, if available. The text of the transcript displays on the right-hand side of the file. 
     

  4. Navigate to the Audio Transcript panel on the right and click the pencil icon next to the phrase you want to edit.

  5. Make any changes to the text, then click Save.  The updated version of the text is displayed when you play the audio or video file.

Embed the Transcript

The transcript is automatically embedded within the audio and video file, but it is hidden by default.

To view the transcript embedded in the audio or video file

  1. Open the audio or video file from My Recordings.

  2. Click the Play button.

  3. Click the CC icon at the bottom right of the screen. 

  4. The text is displayed on top of the video.

Search within the Transcript 

  1. Go to My Recordings.

  2. In the Search by list, choose Keyword.

  3. Type a word or phrase in the text entry box, then click Search.

  4. You will see the list of meetings that include the keyword in the transcript. 

  5. Click the meeting that you want to view the transcript.

  6. Click the Audio Only m4a file, or the Recording or Gallery View mp4 file, if available.

  7. The text of the transcript displays on the right side of the file.

  8. Navigate to the Audio Transcript panel on the right and type the keyword into the search box at the top. All instances of the keyword are highlighted.