ITS UAlbany Departmental Resources Expiring Soon

Owned by Former user (Deleted)
Last updated: Dec 21, 2021
2 min read

Expiration Notice

This notification is sent to the displayed owner of a resource that is expiring or has very recently expired. These resources include:

  • Shared mailboxes
  • Distribution groups
  • Room calendars
  • Generic Windows login accounts

The notification will contain the type of resource expiring along with the expiration date, related email address, and display name of the resource.  Owners can reply to terminate or renew the resource up to two years. Administrative accounts may be renewed up to one year.


Owners will generally receive at least 2 notifications warning of the expiration.  Resources beyond expiration may be terminated without any additional notices.  Terminated resources can always be restored, within a short time, or re-created, if needed.


If you believe someone else should be owner of the resource(s) you received the notification on, please reply with who the new owner should be.


Example message:
 Click here to expand...

From: iamaccts@albany.edu

Subject: Response Required: ITS UAlbany Departmental Resources Expiring Soon

Body:

Dear <Owner Name>,


You are the owner of the following ITS accounts. These accounts will expire soon. Please reply whether to retain OR expire them.

If the account needs to be retained, please provide a new expiration date, no later than two years from the existing expiration date, and any other pertinent information ( i.e. - change in owner, etc). Administrative accounts may only be extended for one year.

If the account is no longer needed, please let us know. Any account you wish to let expire or have closed will be disabled immediately.


Below is the Type of Account followed by the Expiration Date, Email for the Account, and the GAL Display Name

<UAlbany Mail, Room Calendar, Public Distribution Group, Generic>  <Date in YYYYMMDD> <Email Address> <Display Name>


Please reply to this message to let us know if we should retain or terminate the account(s). Failure to reply will result in the closure of the account(s) once the expiration date has passed without notice.

Thank you,

Information Technology Services
Identity and Access Management Group (IAMG)




Related:

Updating Group Members:

Group Access Manager - Basic Concepts and Frequently Asked Questions - askIT - University at Albany

Updating Group Owners:

Group Owner Maintenance Request Form - askIT - University at Albany

Requesting New Resources:

Identity and Access Management Forms - askIT - University at Albany



Need more help? Contact the ITS Service Desk.